Like Word and other Office programs, Google Docs has neat tricks and functions that make your life easier. As the main competitor to Word, Docs comes with several advantages, especially its cloud storage system, not to mention other features that outshine Microsoft’s offering.
With frequent updates, it’s easy to miss out on new features in Google Docs across different platforms like Android, iOS, and the web. To help you make the most of the platform, I have compiled a list of features you probably didn’t know about.
Hidden Google Docs Tricks
1. Voice Typing
One of the coolest features of Google Docs is voice typing, which lets you speak your text instead of typing it. It’s a handy way to jot down your thoughts quickly without worrying too much about formatting. While Google Docs is generally accurate, it’s not immune to errors.
The best part is that voice typing is also available on the mobile version of Google Docs. To use it on your phone, you’ll need to have GBoard installed (for both Android and iOS).
2. Create documents through the Google search bar
Here’s a neat trick: did you know you can create a new document directly from your Google search bar? Just type “Doc. new” and hit “Enter,” and Google will open a blank document in Google Docs for you.
It’s a handy shortcut when you need to whip up a document quickly.
3. Add Google Content
Here’s another gem in Google Docs: the “Explore” feature. It lets you search for information, add images, and even access other files stored in your Google Drive without leaving your document.
To find it, open the “Tools” tab or use the “Ctrl + Alt + Shift + I” shortcut. It’s a nifty tool to enhance your document without interrupting your workflow.
4. Dictionary
Need help with spelling or figuring out the meaning of a word? Google Docs has got you covered. Just head to the “Tools” tab and click on “Dictionary,” or use the shortcut “Ctrl + Shift + Y”.
If you want to look up a word even faster, just select it in your document before activating the function. It’s a handy way to brush up on your vocabulary while you work.
5. Compare documents
One standout feature in the list of hidden functions of Google Docs is the ability to compare documents. This feature comes in handy for conducting plagiarism checks and analysis.
You can find it in the “Tools” tab. It’s a valuable tool for anyone needing to compare documents for similarities or differences.
6. Translate entire files
Another great tool in Google Docs is the option to translate documents. This feature is a fantastic asset for those who prefer to keep all their tasks in one place. You can find it in the “Tools” section.
With this function, you can generate a new file that’s completely translated into the language of your choice. It’s a convenient way to handle translation tasks without leaving your document.
7. Google Docs Commands
Here are some keyboard shortcuts that are a fantastic way to execute actions swiftly without relying on the mouse. Google Docs indeed offers a wide range of shortcuts for various tasks such as formatting text, navigating, editing, and inserting elements.
- Find and Replace: Ctrl + h
- Hide the menus (compact mode): Ctrl + Shift + f
- Repeat the last action: Ctrl + y
- Increase font size: Ctrl + Shift + >
- Decrease font size: Ctrl + Shift + <
- Open chat inside the document: Shift + Esc
- Enlarge image or drawing: Ctrl + Alt + k
- Ctrl + F: Find words or phrases in your document quickly.
- Ctrl + K: Insert hyperlinks into your text.
- Ctrl + B: Bold selected text.
- Ctrl + I: Italicize selected text.
- Ctrl + U: Underline selected text.
- Ctrl + Shift + C: Copy formatting from selected text.
- Ctrl + Shift + V: Paste formatting onto selected text.
- Ctrl + Alt + M: Insert comments in your document.
- Ctrl + / (forward slash): Show keyboard shortcuts available in Google Docs.
- Ctrl + Alt + H: Access the help menu for Google Docs.
These shortcuts can make your work in Google Docs much smoother and more efficient. Give them a shot and see how they streamline your tasks!
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